Loading...
row-start col-xs-12 row-end

UK Space Conference 2019 Policies

This page contains the UK Space Conference 2019 policies for:

  • Terms and Conditions
  • Privacy Policy
  • Cookie Policy

===========================

Terms and Conditions

1. Use of the UK Space Conference 2019 website

Use of this UK Space Conference 2019 website www.ukspace2019.co.uk is subject to the terms and conditions. www.ukspace2019.co.uk is managed by Bray Leino on behalf of the UK Space Conference 2019 Organising Committee. If you do not accept these terms and conditions, you should navigate away from this site now. On this website the terms 'we', 'us' and 'our' refer to the UK Space Conference 2019 Organising Committee and the terms 'you' and 'your' refer to you the user.

2. General Data Protection Regulation (GDPR) 2016 and The Privacy and Electronic Communications (EC Directive) Regulations 2003

By completing and submitting the UK Space Conference 2019 registration form, the data contained in the registration form will be collected and used on behalf of the UK Space Agency (the data controller) to Bray Leino / UK Space Conference 2019 Organising Committee (the data processor) to contact you about the 2019 UK Space Conference. At times we will use sub-processors within the scope of the event but your data will not be sold to third parties. You can contact us to change your preferences or request we remove your details at any time. To opt out email info@ukspace2019.co.uk with ‘Opt Out’ in the subject line. Please review the Privacy Policy and Cookie Policy for further information.

We will process any personal data you provide in accordance with the General Data Protection Regulation (GDPR) 2016 and will also comply with the Privacy and Electronic Communications (EC Directive) Regulations 2003. Under this legislation, we have a legal duty to protect any information we collect from you. We use leading technologies and encryption software to safeguard your data and keep strict security standards and data processes to prevent any unauthorised access to it.

This policy applies only to our site, so you should always be aware when you are moving to another site and read the privacy statement of any site which collects personal information.

3. Registration and security

You can submit a UK Space Conference 2019 registration on the UK Space Conference 2019 event website as an individual or on behalf of an organisation by using the registration page on this website. Some of the ticket categories provided through our website have additional eligibility criteria.

By completing and submitting the UK Space Conference 2019 registration form, you enter into a binding agreement with Bray Leino / UK Space Conference 2019 Organising Committee to participate in the event managed by Bray Leino based on these terms and conditions.

If you register, the details you provide may be further verified by the UK Space Conference 2019 Organising Committee. Subject to satisfactory verification, your details including your name and email address would be stored securely on the Bray Leino system in accordance with our privacy policy.

4. Online payment terms and conditions

Use of the UK Space Conference 2019 Organising Committee online payments facility on this website indicates your acceptance of these terms. If you do not accept these terms, please do not use the online payments facility.

  • You become liable for the full payment of the price with the submission of your registration.
  • The total price for participating is shown on the registration page. VAT will be added to the price.
  • Full payment for attending must be made within 30 calendar days of your booking or before the event, whichever takes place earlier.
  • For concessions passes, you cannot assign, sell or give your rights to participate in the event to a third party without written consent from Bray Leino / UK Space Conference 2019 Organising Committee.
  • Accepted payments will show on your account statement as payments to Bray Leino Limited, but from time to time we may change to a different account and will be noted at payment point.
  • Bray Leino / UK Space Conference 2019 Organising Committee cannot accept liability for a payment not reaching the intended account due to the customer quoting incorrect account information during the booking process.
  • Bray Leino / UK Space Conference 2019 Organising Committee cannot accept any liability if payment is refused, or declined, by the debit / credit card supplier. Bray Leino has no control over acceptance of card payments and any refusal of payment should be taken up with your card supplier.

Confirmation of Payment

  • Once your payment has been authorised, the registration page will display a unique reference number. You can request a receipt invoice on this page.
  • You will also receive two automated emails to the address you provided in registration;

- A payment transaction confirmation receipt from Worldpay, which will display a unique Worldpay transaction ID.

- A registration confirmation from UK Space Conference 2019, which will display a unique reference number.

  • Please keep a note of both the refence number and transaction ID, as you will need to quote these if you have any queries with your payment.
  • No important event information required to attend or participate in the event will be issued to you until full payment has been received by Bray Leino.
  • Bray Leino / UK Space Conference 2019 Organising Committee have the right to refuse admission to any person or remove persons from an event without explanation.

Refused Payments

  • If your payment is refused, the application will display a screen informing you of this situation. Remember – it is not Bray Leino that is refusing your card payment – it is the card issuing bank that is refusing to authorise the payment.
  • If this occurs you will need to contact your card company to discuss the reasons for the refusal.

Variations or Amendments

  • If you wish to vary or amend your registration, and if you are unable to attend, you may nominate a replacement, subject to approval by Bray Leino / UK Space Conference 2019 Organising Committee, at any point up to and including Friday 23 August 2019 (after which point substitutions cannot be accommodated). To amend your registration, you must log back into your registration via the confirmation email.
  • If, for any reason, Bray Leino / UK Space Conference 2019 Organising Committee has to change any of the arrangements relating to the event we will inform you forthwith and use reasonable endeavours to minimise the impact of the changes.

Cancellations and Refunds

Cancellation by Bray Leino / UK Space Conference Organising Committee 2019

  • If for whatever reason, it becomes necessary for Bray Leino / UK Space Conference 2019 Organising Committee to cancel the event, change the date or venue, Bray Leino will provide you for a refund for the face value of your pass. Bray Leino / UK Space Conference 2019 Organising Committee will not be liable to any other costs incurred including marketing materials, travel, expenses accommodation etc.

Cancellation by you

  • If you book an event and subsequently cancel, the following charges will apply:

- More than 10 working days before the event will result in no cancellation charge (up to and including Monday 9 September 2019). 

  • 0-10 working days before the event, 100% of the event cost will apply. Where payment was initially made by debit/credit card, refunds shall normally be applied back to the same card account.
  • Where online payments require an authorised refund to be applied to the transaction, the payment will only be refunded to the card making the initial payment.

Cancellation due to force majeure

  • Neither party shall be in breach of its obligations nor liable for any failure or delay in performance of any of its obligations if the event is cancelled or abandoned or suspended in whole or in part by a force majeure event which is beyond reasonable control of either of the Parties including but not limited to acts of god, civil unrest, natural disaster, change of law, act of terrorism or vandalism. Bray Leino / UK Space Conference Organising Committee 2019 shall not be liable to refund to you your fees if the event is cancelled due to a force majeure event.

5. Termination

You agree that Bray Leino / UK Space Conference 2019 Organising Committee in its sole discretion, may terminate your use of the service, and remove and discard any content within the service, for any reason, Bray Leino / UK Space Conference 2019 Organising Committee believes that you have violated or acted inconsistently with the letter or spirit of the terms and conditions.

Bray Leino / UK Space Conference 2019 Organising Committee may also in its sole discretion and at any time discontinue providing the service, or any part thereof, with or without notice. Further, you agree that Bray Leino / UK Space Conference 2019 Organising Committee shall not be liable to you or any third party for any termination of your access to the service.

Bray Leino / UK Space Conference 2019 Organising Committee will not be liable in contract, tort or otherwise for any indirect or consequential losses, including but not limited to loss of profit, loss of use, costs or expenses, or other claims whether caused by Bray Leino / UK Space Conference 2019 Organising Committee, its employees, contractors or agents arising from you taking part in the event.

6. Hyperlinking policy

Hyperlinking to us at UK Space Conference 2019 Organising Committee Subject to observing the rules on Crown Copyright you can link directly to pages hosted on this site without asking our permission. However, in making such links you must not imply endorsement of your site or your organisation. We do not permit our pages to be loaded into frames on your site - the UK Space Conference pages must load into the user’s entire window.

Hyperlinking by us at UK Space Conference 2019 Organising Committee We are not responsible for the content or reliability of any websites to which we link, nor should listing by the UK Space Conference 2019 Organising Committee be taken as an endorsement of any kind. We cannot guarantee that these links will work all the time and we have no control over the availability of linked pages.

7. Virus protection

We make every effort to check and test material available for access at all stages of production. It is always wise for you to run an anti-virus programme on all material downloaded from the Internet, including from this site. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.

8. Disclaimer  

This website is provided by Bray Leino, acting through the UK Space Conference 2019 Organising Committee, as an information guide only and should not be relied on as a substitute for your own research or independent advice. Bray Leino accepts no responsibility for any loss or damage caused to any person as result of any error, omission or misleading statement in the information on this website, or due to using the website or relying on that information.

9. General

You agree to use this site only for lawful purposes, and in a manner that does not infringe the rights of or restrict or inhibit the use and enjoyment of this site by any third party. Such restriction or inhibition includes, without limitation, conduct which is unlawful, or which may harass or cause distress or inconvenience to any person, and the transmission of obscene or offensive content or disruption of normal flow of dialogue within this site.

The above Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.

10. Contact Us

To submit an enquiry about the event, please contact Bray Leino via email info@ukspace2019.co.uk, or phone+44 (0)117 906 4573.

===========================

Privacy Policy

Updated 23.11.18

We’ve created this policy which covers how the UK Space Conference;

  • collect
  • use
  • disclose
  • transfer
  • store

your data.

1. Introduction and General Terms

The UK Space Conference is committed to protecting your personal information when you are using the UK Space Conference website and services. We want our website and services to be safe and enjoyable environments for all users. This Privacy Policy relates to our use of any personal information we collect from you via the following online services:

  • any UK Space Conference website that links to this Privacy Policy;
  • social media or official UK Space Conference content on other websites.

It also relates to our use of any personal information you provide to us by phone, SMS, email, in letters and other correspondence and in person.

To provide you with the full range of UK Space Conference services we sometimes need to collect information about you.

This Privacy Policy explains:

  • what information the UK Space Conference may collect about you;
  • how the UK Space Conference will use information we collect about you;
  • when the UK Space Conference may use your details to contact you;
  • whether the UK Space Conference will disclose your details to anyone else;
  • your choices regarding the personal information you provide to us;
  • how you can change the way we hold and use your personal information.

Whenever you provide personal information, we are legally obliged to use it in line with all applicable laws concerning its protection, including the Data Protection Act 1998 and the General Data Protection Regulations (referred to collectively in this Privacy Policy as the 'data protection regulations”).

The UK Space Conference website may contain hyperlinks to websites owned and operated by third parties. These third-party websites will have their own privacy policies and are also likely to use cookies so we urge you to review their policies separately. They will govern the use of personal information you submit when visiting those websites, which may also be collected by cookies. We do not accept any responsibility or liability for the privacy practices of those third-party websites and your use of them is at your own risk.

2. Who are we?

The UK Space Conference event is managed by Bray Leino on behalf of the UK Space Conference 2019 Organising Committee and the UK Space Agency. Approximately 1,400 people will attend and approx. 120 companies and sponsors will exhibit across the three-day conference and exhibition in the UK. Data will be collected and used on behalf of the UK Space Agency (the data controller) to Bray Leino / UK Space Conference 2019 Organising Committee (the data processor) to contact you about the 2019 UK Space Conference. In this policy 'we', 'us' and 'our' refer to the UK Space Conference and 'you' and 'your' refer to you the user.

3. What information will the UK Space Conference collect about me?

When you participate in, access or sign up to any of the UK Space Conference event or online content we may receive personal information about you. This can consist of information such as your name, email address, postal address, telephone and / or mobile number or date of birth.

4. How we use cookies

Please see our cookie policy below for more information.

5. How will the UK Space Conference use the information it collects about me?

The UK Space Conference will use your personal information for several purposes including:

  • to provide you with event information or online content, and to deal with your requests and enquiries;
  • to use IP addresses and device identifiers so we can identify the location of users, block disruptive use, establish the number of visits from different countries and determine whether you are accessing the services from the UK;
  • for analysis and research purposes so that we can improve the services offered by the UK Space Conference. This can include using geo-demographic information from external sources where this helps us;
  • we may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.

Where the UK Space Conference proposes using your personal information for any other use we will ensure that we notify you first.

6. Your UK Space Conference Contact Request

If you email one of our contact addresses (info@ukspace2019.co.uk, exhibitors@ukspace2019.co.uk, speakers@ukspace2019.co.uk, sponsorship@ukspace2019.co.uk) dependant on your request, your details may be added to our contact directory so we can effectively manage your enquiry. You will be contacted regarding your enquiry using the information you submitted within the email. We do not keep your data any longer than necessary and only use it in order to contact you about your enquiry.

If you have signed up to receive emails from us, your details will be added to our master contact mailing list so that we can ensure future relevant information can be sent to you.

7. When will the UK Space Conference contact me?

UK Space Conference may contact you:

  • in relation to any correspondence we receive from you or any comment or complaint you make about the UK Space Conference event;
  • in relation to any services you are using;
  • to update you on any material changes to the UK Space Conference’s policies and practices; and
  • for marketing purposes, as set out in section 8.

8. Will I be contacted for marketing purposes?

The UK Space Conference will only send you marketing communications where you have agreed to this. We offer occasional emails, to let you know about the UK Space Conference event. We may personalise the message content based on any information you have provided to us.

9. Will the UK Space Conference share my personal information with anyone else?

We will keep your information within the UK Space Conference master contact mailing list except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies) or as described in this section and section 10.

Sometimes the UK Space Conference uses third parties to process your information on our behalf, for example to provide services e.g. printing. The UK Space Conference requires these third parties to comply strictly with our instructions and the UK Space Conference requires that they do not use your personal information for their own business purposes, unless you have explicitly consented to the use of your personal information in that way.

10. Offensive or inappropriate content on UK Space Conference websites

If you post or send content which we consider offensive, inappropriate or objectionable anywhere on or to the UK Space Conference websites or otherwise engage in any disruptive behaviour the UK Space Conference may remove that content and/or block access.

Where the UK Space Conference considers that you may be in breach of any applicable laws, for example on hate speech, the UK Space Conference may disclose your personal information to relevant third parties, including to law enforcement agencies or your internet provider. The UK Space Conference would only do so in circumstances where such disclosure is permitted under applicable laws, including data protection regulations.

11. What if I am a user aged under 18?

If you are aged 18 or under, please get your parent/guardian's permission before you provide any personal information to the UK Space Conference.

12. How long will the UK Space Conference keep my information?

We will hold your personal information for as long as is necessary for the relevant activity, or, as long as is set out in any relevant contract you hold with the UK Space Conference.

13. Can I delete my data?

You can request that the UK Space Conference delete any personal information we hold about you at any time by contacting info@ukspace2019.co.uk using the subject line “UK Space Conference GDPR data deletion request”.

14. Can I find out what personal information the UK Space Conference holds about me?

Under the data protection regulations, you have the right to request a copy of the personal information the UK Space Conference holds about you and to have any inaccuracies corrected. We will use reasonable efforts consistent with our legal duty to supply, correct or delete personal information about you in our files. If you are within the UK, please address requests and questions about this or any other question about this Privacy and Cookies Policy to the Data Protection Officer, UK Space Conference Limited, 1-6 Brighton Mews, Bristol, Avon, BS8 2NW or email: info@ukspace2019.co.uk. We require you to prove your identity with two pieces of approved identification - one from each list below:

  • Passport, Utility bill (from within the last 3 months)
  • Driving licence, current vehicle registration document
  • Birth certificate, Bank statement (from within the last 3 months)

15. Changes to the UK Space Conference’s Privacy Policy

This Privacy Policy may be updated from time to time, so you may wish to check it each time you submit personal information to the UK Space Conference. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the UK Space Conference websites to submit personal information to the UK Space Conference. If material changes are made to the Privacy Policy, for instance affecting how we would like to use your personal information, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes).

16. Contacting the UK Space Conference about this Privacy Policy

If you have any questions or comments about this Privacy Policy please contact: Data Protection Officer, UK Space Conference Limited, 1-6 Brighton Mews, Bristol, Avon, BS8 2NW or email: info@ukspace2019.co.uk.

===========================

Cookie Policy

Updated 23.11.18

1.Introduction and General Terms

The UK Space Conference is committed to protecting your personal information when you are using Bray Leino services. We want our services to be safe and enjoyable environments for our clients and contacts. This Cookie Policy relates to our use of any personal information we collect from you via any The UK Space Conference website that links to this Cookie Policy.

2.Who are we?

The UK Space Conference is a three-day conference and exhibition in the UK. Approximately 1,400 people will attend and approx. 120 companies and sponsors will exhibit. The event is managed by Bray Leino on behalf of the UK Space Conference 2019 Organising Committee. Data will be collected and used on behalf of the UK Space Agency (the data controller) to Bray Leino / UK Space Conference 2019 Organising Committee (the data processor) to contact you about the 2019 UK Space Conference.

3. Web browser cookies

a) What is a Cookie?

A cookie is a small amount of data, which often includes a unique identifier, that is sent to your computer, tablet or mobile phone (all referred to here as a 'device') web browser from a website's computer and is stored on your device's hard drive. Each website can send its own cookie to your web browser if your browser's preferences allow it. Many websites do this whenever a user visits their website to track online traffic flows. Similar technologies are also often used within emails to understand whether the email has been read or if any links have been clicked. If you continue without changing your settings, we’ll assume that you are happy to receive all cookies on the UK Space Conference website. However, you can change your cookie settings at any time.

During any visit to the UK Space Conference website, the pages you see, along with a cookie, are downloaded to your device. Many websites do this, because cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to finding and using the cookie left there on the last visit.

b) How does the UK Space Conference use cookies?

Below we list the different types of cookie that may be used on the Site. The Site uses both 1st party cookies (which are set by the Site being visited) and 3rd party cookies (which are set by a server located outside the domain of the Site).

Essential Cookies: Essential cookies enable you to navigate the Site and to use its services and features. Without these necessary cookies, the Site will not perform as smoothly for you as we would like it to and we may not be able to provide the Site or certain services or features.

Cookie Name Description of Purpose When do Cookies Expire? 1st Party or 3rd Party Cookie?

PHPSESSID

Retains session state of a user activity

Session cookie

1st Party
AWSELB Essential component while load balancing across multiple servers

Session cookie

1st Party
regtoken Related to session state during registration

Session cookie

1st Party
cookieconsent_status To track cookie consent of all essential cookies

Expires in 12 months

1st Party
cc_performance Opt In/Out of performance cookies

Expires in 12 months

1st Party
selectedlanguage  Track chosen Language

Expires in 1 day

1st Party
JSESSIONID NewRelic cookie. More details can be found on following this link

Session cookie

3rd Party
NREUM NewRelic cookie. More details can be found on following this link

Session cookie

3rd Party
NRAGENT NewRelic cookie. More details can be found on following this link

Session cookie

3rd Party

Performance Cookies: Performance cookies enable the website team understand user behaviour and make product enhancement decisions.

Cookie Name Description of Purpose When do Cookies Expire? 1st Party or 3rd Party Cookie? _ga Google Analytics Cookie Expires in 1 year 1st Party _gid Google Analytics Cookie Expires in 1 day 1st Party _gat_UA-xxxxxx Google Analytics Cookie Expires in 1 min 1st Party

c) Controlling your cookies

You can use your web browser to:

  • delete all cookies;
  • block all cookies;
  • allow all cookies;
  • block third-party cookies;
  • clear all cookies when you close the browser;
  • open a 'private browsing' / 'incognito' session, which allows you to browse the internet without storing local data; and
  • install add-ons and plug-ins to extend browser functionality.

Where to find information about controlling cookies:

It is important to note that if you change your settings and block certain cookies you may not be able to take full advantage of some features of the UK Space Conference services, and we might not be able to provide some features you have previously chosen to receive.

d) Other information collected from web browsers

Your web browser may also provide the UK Space Conference with information about your device such as an IP address and details about the browser that you are using. Where requesting specific service it may be possible for you to choose to provide the UK Space Conference with access to your device’s location through the web-browser. We use information provided by your browser or by the link that you have clicked to understand the webpage that directed you to the UK Space Conference and this may be captured by performance cookies.

If you have any concerns about the way that we use cookies or respect your settings, then please contact us at info@ukspace2019.co.uk.

4. Changes to the UK Space Conference’s Cookie Policy

This Cookie Policy may be updated from time to time, so you may wish to check it each time you submit personal information to the UK Space Conference. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the UK Space Conference website to submit personal information to the UK Space Conference. If material changes are made to the Cookie Policy, for instance affecting how we would like to use your personal information, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes).

5. Contacting the UK Space Conference about this Cookie Policy

If you have any questions or comments about this Cookie Policy, please contact: Data Protection Officer, UK Space Conference Limited, 1-6 Brighton Mews, Bristol, Avon, BS8 2NW or email: info@ukspace2019.co.uk.